EOE Grants will not accept submissions after the deadline stated in the RFP posting for competitive grants if an applicant experiences technical issues within minutes of the deadline or encounters challenges coordinating final approvals or submissions. In that case, EOE cannot verify or accommodate such matters without compromising the fairness, openness, and competitiveness of the process.
We strongly encourage applicants to plan ahead and allow ample time for submission, as well as to ask questions during regular business hours. This proactive approach will help you avoid last-minute complications and ensure a smooth application process.
Granting deadline extensions to individual applicants creates the appearance of unfairness and undermines the integrity of the competitive procurement process, which follows the state’s RFR (Request for Response) model.
All competitive RFPs clearly state that the responsibility of ensuring a complete submission, including the ‘Grantee Superintendent/Chief Executive Approved’ in EOE Grants, lies with the applicants. It's crucial to confirm each step to ensure a successful submission by the stated deadline.
Tips for Successful Submission:
- Establish and assign appropriate roles well in advance of the grant deadline.
Submitting a grant at the grantee level requires the following roles to be in place for the specific fund code:
- Grant Writer – to draft and initiate the submission
- Grantee Fiscal Representative – to conduct financial review and approval
- Superintendent/Chief Executive – for final sign-off
- Submission must follow this sequence:
- Grant Writer Submitted
- Grantee Fiscal Representative Approved
- Grantee Superintendent/Chief Executive Approved